To clubs/coaches/designated persons
We wanted to take this opportunity to remind all our clubs/coaches/volunteers in the Irish Judo Association of the priority our sport gives to the safeguarding of our members.
We would encourage you to reassure your parents in your clubs of the work we have already done in this area and that we have the following measures in place;
· A safeguarding policy which includes robust reporting procedures
· A governing body designated safeguarding children's officer, Mr John Martin who you can speak to if you're worried about anything. All clubs are expected to have a Designated Person with the responsibility for the welfare of children and vulnerable adults. It's important that members & parents & young people know who to talk to if there's anything that's worrying them.
· A written code of conduct for coaches, members and volunteers. This is to ensure that the people who will be in charge of children or vulnerable adults in our sport have a set of rules and requirements they have to follow.
· All staff/volunteer working with children are required to attend safeguarding training and have an Access NI / Garda Vetting checks undertaken as part of the process of appointing them to work with children and vulnerable adults.
All IJA clubs need to confirm all the necessary checks have been completed within the NGB, so contact the Judo Office to ensure your Coaches/Volunteers are Access NI / Garda Vetting checked & have submitted up to date Safeguarding Certificates.
IJA Child Welfare Policy & Requirements 2015
IJA Vetting Procedures November 2016
IJA - Ethical Code of Conduct
The Calendar of Events for 2017 has been issued for January - December 2017, as events come to light, additional information will be updated as received.
If any club would like to add events in, please contact the judo office on 016251104.
Calendar of Events - 16th January 2017
To all Clubs/Members
Please find attached the first draft of the new constitution. There are several changes from the current document namely in types of membership, voting rights at AGM/EGM's, size of the Board and make up of the Board. Please read it carefully and if you have any comments or recommended changes send them into the Judo Office. This is the First Draft and the next part of the consultation process.
We have spoken with clubs and members during the Provincial Roadshows, debated changes with members at all judo events and have had former Presidents write several drafts before arriving at this point. We do not expect that this will be the final draft, that will require considered contribution from you, the members. Again I urge you to read it, discuss it and make a considered contribution.
Please submit your ideas/changes/recommendations to the Judo Office on or before Wednesday 21st December 2016.
President Irish Judo Association
Further to communications sent to clubs 1st September 2015, coaches and volunteers may not been vetted in line with introduction of new Garda Vetting Policy September 2015 and subsequent updates 2016. Please see updated policy documents below.
If you or your coaches or volunteers have been vetted prior to 1st September 2015, you must arrange for all your coaches & volunteers to complete an updated Garda Vetting Form 2016 & return to Mr John Martin Garda Vetting Officer. The Garda Vetting Officer now issues IJA Clearance Letters effective 1st September 2015. If you have not received a new IJA Clearance letter under the new Vetting Policy, you were most likely last vetted prior to 1st September 2015.
Older vetting applications have not and cannot be transferred into the new Vetting System, so vetting must occur again. As per the communication 1st September 2015, all coaches & volunteers will have to resubmit for Garda Vetting every 3 years. The IJA Clearance letter notes next vetting date. If you wish to check the IJA Current Garda Vetting Register, please contact the office 016251104
For your information, E Vetting is being introduced on a phased basis, but as yet, the IJA is not selected by An Garda Siochana to move to E Vetting, we expect this to change soon.
Garda Vetting Form 2016
NB: Photo ID & Address Verification must be enclosed with Garda Vetting Form. Please read the Identity Verification section of the above policy.